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November, 2021
Applications availiable for the 2022-23 academic year
January 6, 2022
Application Deadline
May 2022*
Auditions held at Barenboim-Said Akademie in Berlin
Early July 2022
Notification of Admission
Mid-July 2022
Applicant decision due
3 – 14 October 2022
Orientation for incoming students
17 October 2022
Winter Semester Begins
* Provided COVID-19 pandemic prevention measures and travel restrictions allow. Selected applicants will be notified of any changes in advance.
Applications for the 2023/24 academic year at the Barenboim-Said Akademie will open November 2022. You are more than welcome to check our website in October 2022 to check for which studios and programs will be accepting applications for the 2023/24 Academic year.
With this data protection declaration, we inform you about the scope of the processing of your personal data (hereinafter referred to as "data").
1. Responsible for data processing
Responsible for data processing in accordance with the provisions of the General Data Protection Regulation (GDPR) is:
As part of our business and website operations, we process data.
This also includes disclosure by transfer to third parties and, if applicable, to so-called third countries outside the European Union ("EU") and the European Economic Area ("EEA"). Insofar as we transfer data outside the EU or the EEA, we have marked this accordingly below.
4. Data processing
The affected data, processing purposes, legal bases, recipients and, if applicable, transfers to third countries are listed below:
a) Application process
We process the following personal data of the applicants in acceptance of the application, for the examination of the admission requirements and for the purpose of carrying out admission and enrolment procedures:
Photos and video recordings
Curriculum vitae
Emergency contact: surname, first name, e-mail address, relationship to applicant
Master data: surname, first name, e-mail address, date and place of birth, telephone number, address, university entrance qualifications (certificates) + certified copies, residence permit, provisional health insurance, nationality (copies of passports), applicant number, gender
The legal basis for data processing is Art. 6 para. 1 sentence 1 lit. e), para. 3 GDPR in.m the form of §§ BerlHG, the admission regulations and the study regulations of the Barenboim-Said Academy and the Student Data Ordinance of the State of Berlin.6(1)(1), 6a(6)
For the application process, we use service providers to whom we transfer the designated data. The data processing is carried out in compliance with instructions on our behalf.
The data is transferred to the following service providers:
For data transfers to the USA, there is no valid adequacy decision of the EU Commission. SlideRoom ensures an adequate level of data protection via the EU standard contractual clauses with servers in Ireland (EU). We offer more information and a copy of the contractual clauses on request. info@barenboimsaid.de
The company responsible for data protection is Appload Solutions S.L., Santa Cruz de Tenerife, Spain. Further information on data protection can be found here:
b) Management of data during your studies (student file)
To create the matriculation number, name, date of birth, nationality, number of semesters and university semesters and date of enrollment are processed.
For the purpose of managing your student status and student ID as well as for the efficient design of your studies, we process the following data:
Photos
Curriculum vitae
Emergency contact: surname, first name, e-mail address
Master data: surname, first name, age, address, university entrance qualifications (certificates) + certified copies, residence permit, provisional health insurance, nationality (copies of passports), applicant number, gender
Matriculation number, validity, GdB, medical certificate in case of withdrawal from examinations, medical certificate in case of compensation for disadvantages, copies of studies (documents and certificates), copies of insurances, passports
We also process the application and the medical certificate for the purpose of applying for a semester of leave.
The legal basis for data processing is Art. 6 para. 1 sentence 1 lit. e), para. 3 GDPR in combination with § BerlHG.m the admission regulations and the study regulations of the Barenboim-Said Academy and the Student Data Ordinance of the State of Berlin.6, 6a
c) Exam Management
In order to enable you to carry out the examinations properly and to provide proof of the study and examination achievements you have completed, we process results, matriculation number and name, any comments/corrections, name of the examiners or assessors as well as protocols.
The legal basis for data processing is Art. 6 para. 1 sentence 1 lit. e), para. 3 GDPR in combination with § BerlHG.m the admission regulations and the study regulations of the Barenboim-Said Academy and the Student Data Ordinance of the State of Berlin.1 F No. 44 ff Berlin StudDatVOthe
d) Course Attendance
In order to enable you to have a proper course of study, we process course, surname, first name, user ID, e-mail address, password and grades for intermediate grades for the purpose of course attendance. A data transmission takes place to the provider of our course booking system, who processes the data in accordance with instructions.
The legal basis for data processing is Art. 6 para. 1 sentence 1 lit. e), para. 3 GDPR in the form of .m the study regulations of the Barenboim-Said Academy.
e) Scholarships and Grants
Within scholarship matters, we process bank details, applicant number, matriculation number, health insurance, sick leave AU certificates as well as downtime for the scholarship applications to be processed and use the available data to award prizes and grants to students.
For the purpose of processing applications for grants and repairs, we process surname, first name and matriculation number.
According to Art. 6 para. 1 b) GDPR, the legal basis for data processing is the fulfilment of our contractual obligations.
f) Rental for scholarship holders
We rent out living space and process for this purpose surname, first name, address, apartment number, rental period, rent, deposit, utility bill, consumption of energy (electricity, gas and water), meter readings.
We work together with the student residence Berlinovo, to whom we forward the data in connection with the rental (first and last names, list of receipts).
Legal basis for data processing According to Article 6 (1) (b) GDPR, the legal basis for data processing is the fulfilment of our contractual obligations.
g) Loans and orders
For the purpose of lending or ordering instruments and other hardware as well as books, sheet music, instruments, and equipment from the library as well as for the purpose of online access to our database, we process surname, first name, matriculation number, period, surname, expiration date, address and rental history contracts and online access data such as e-mail and password.
Legal basis for data processing According to Article 6 (1) (b) GDPR, the legal basis for data processing is the fulfilment of our contractual obligations.
For library lending, we use service providers to whom we transfer the described data and who process the data in accordance with our instructions.
h) Room booking
For the purpose of room booking, we process surname, first name, e-mail address, times and the timetable. A data transfer takes place to the provider of our room booking system, who processes the data in accordance with instructions.
The legal basis for data processing in the case of room booking is our legitimate interest in accordance with Article 6 (1) (f) GDPR and, in accordance with Article 6 (1) (b) GDPR, the fulfilment of our contractual obligations.
i) Publication on the website
We report on our website about current events and information. For the purpose of this reporting, we process personal images for publication on our website.
The legal basis for data processing in the context of the publication of photos on the website is exclusively based on your prior consent in accordance with Article 6 (1) (a) GDPR.
5. Duration of data storage
We only store personal data for as long as it is necessary for the purposes for which it is processed or as long as a consent given by you has been revoked. Insofar as statutory retention obligations must be observed, the storage period for certain data can be up to 50 years, regardless of the processing purposes. This applies to the following categories of data:
Surname, first name, date of birth, place of birth, course of study, field of study, matriculation number, time of enrolment or admission to the university, time of exmatriculation or completion of studies and the examinations taken (type, subject, date and result)
All other data will be deleted 4 years after graduation or ex-matriculation.
6. Your rights as a data subject
a) Information
Upon request, you will receive information about all personal data that we have stored about you at any time free of charge.
b) Correction, deletion, restriction of processing (blocking), objection
If you no longer agree to the storage of your personal data or if it has become incorrect, we will arrange for the deletion or blocking of your data or make the necessary corrections (as far as this is possible under applicable law) on appropriate instructions. The same applies if we are to process data only restrictively in the future. You have the right to object in particular cases where your data is required due to the performance of a task that is in the public interest or is in our legitimate interest, as well as profiling based on it. Likewise, in the case of data processing for the purpose of direct marketing, you are entitled to such a right of objection.
c) Right of revocation for consents with effect for the future
You can revoke your consent at any time with effect for the future. Your revocation does not affect the lawfulness of the processing until the time of the revocation.
d) Data portability
If data processing takes place on the basis of a contract, pre-contractual negotiations, consent or with the help of automated procedures, you have the right to data portability. Upon request, we will provide you with your data in a common, structured, and machine-readable format so that you can transfer the data to another device if you wish.
e) Restriction of processing
Data for which we are not able to identify the data subject, e.g. if it has been anonymised for analysis purposes, is not covered by the above rights. Information, deletion, blocking, correction, or transfer to another company may be possible, in relation to this data, if you provide us with additional information that allows us to identify.
f) Exercise of your rights as a data subject and right of appeal
If you have any questions about the processing of your personal data, for information, correction, blocking, objection or deletion of data or if you wish to transfer the data to another company, please contact.info@barenboimsaid.de
You also have the option of complaining to a supervisory authority about your rights as a data subject.
The Barenboim-Said Akademie welcomes applicants from all backgrounds and is committed to building a diverse and talented ensemble of young musician-scholars. Applications for all programs and instruments are submitted via SlideRoom.
Before applying, we cordially invite you to our read Admissions information pages thoroughly for any questions you might have related to the different courses of studies, admissions' requirements for the different programs or the pre-screening and auditions repertoire for your main instrument. You may also wish to refer to the Frequently Asked Questions page (FAQs). Please bear in mind that we ask that applicants apply to a single program, in their main instrument. Please carefully consider the three study programs we offer and where you are in your musical and academic development before deciding on a program. You may read which program better suits your needs under the "Who should apply?" sections in our applications website. For any further questions about the applying to the Barenboim-Said Akademie that are not answered on our website, do not hesitate to get in touch.
Do You need Help?
For questions or problems with the SlideRoom registration process or application portal, please visit SlideRoom's support pages.
If you have more questions regarding the application process, auditions, visas, housing, and more, check our Frequently Asked Questions.
To help you prepare your application materials, we have included some practical tips for submitting your application. On this page, you can find a downloadable list of useful equipment and helpful tips for creating your pre-screening audition videos.
Creating Pre-Screening Audition videos
Essential Equipment
A video recording device. A phone with a camera, a tablet, camera, or webcam are all suitable.
Basic video editing software. You can edit videos on your phone, or use a program like iMovie, Windows, or Moviemaker on a computer.
Optional Equipment
A separate audio recording device, such as a microphone, a Zoom, phone, or tablet.
A tripod for your video recording device and/or audio recording device.
Recording
Find a quiet room to use for an hour or two.
If using a separate audio device, keep in mind that the microphone is usually best placed in the middle of the room in order to pick up your sound accurately.
Make a short test recording that includes both soft and loud passages. Check the test for balance of sound, microphone or camera distance, and camera angle.
Make sure you are clearly in the frame of the camera.
Following your test, adjust any settings and placements as necessary. If your microphone overloads or distorts the sound, you may need to move it farther away.
Take the time to make adjustments in order to get the ideal sound for the space you are using.
Record each piece in its entirety several times so that you have several complete takes to choose from.
Editing
When you’ve finished recording and chosen your takes, each piece will need to be cut as a separate file in order to upload it as a link.
Please remember you should you use complete takes for your pieces, in order to give us the most accurate picture of your playing.
You may not splice together several takes, manipulate the recording, or use any filters on the sound.
Creating Links
Either upload your piece to a video platform such as YouTube or Vimeo; alternatively you can upload your video directly from your computer to your SlideRoom portfolio.
Generate a link for each of your recordings following your chosen platform’s instructions.
Uploading Your Links
As you work in our online application portal you will be prompted to copy your video links into the relevant section of the application.
Please correctly list the composer and title of your pieces in the corresponding fields.
Helpful Tips
Think about lighting. Avoid standing in front of a strong light, as this will make it difficult to see you in the recording. Ideally, use a well-lit rehearsal room or a space with natural light, and remember to position yourself so the light is not directly behind you.
If you are using video and audio recording devices, they should be in sync. At the start of each take, clap your hands in front of the camera in order to have a clear audio/visual reference point for syncing.
If possible, have a friend assist you in setting up, checking equipment, and listening to playback.
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